Imagine if you were one of a number of employees who had to make corrections or additions to the same document. Usually, you would have to send an email to the different people in your office with an attachment with the updated version of the document. But how would you easily be able to remember which document was the latest edition and who it was sent out to (without taking the time to look at your sent� emails)? And now imagine that you were not only talking about one document, but also countless documents. It could cause a serious problem if it were of an important nature such as a change to a contract or job offer. To get around these complicated situations, the Virtual Private Network system was created. Here’s how it works.
A Virtual Private Network (VPN) is basically a shared network where all the information can be updated, corrected or changed in real time. In other words, if one employee were to make a correction to a contract, other employees would automatically see the particular change simply by accessing the file on the VPN. No more need to attach changes to an email or guess which document is the most updated version. It will save you time and energy for more important matters at work. You can even access the VPN system or home or for that matter wherever you’re located, as long as you have the software installed on your computer. That means you can have instant access to changes on a highly important file even thousands of miles away or while on vacation and out of the office.
These VPN systems are also much more secure from hackers and other threats when compared to online shared document systems such as google docs. So if you’re dealing with sensitive material, it’s best to use a VPN system. As far as how it actually works to maintain this security edge, it utilizes virtual connections that are routed through the company’s private Internet lines.
VPN is a must for any company that works with shared documentation. It will make everyone’s life that much easier.
A portable scanner is lightweight enough to move from desk to desk so that only two or three scanners are needed for a medium-sized office environment.